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Winter 2004 Newsletter
Table of Contents
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Encouraging Learning: Investment in Your Organization's
Future
by Wendy MacDonald -
Lee Foundation
Leaves a Legacy
-
Inclusive Volunteer Programs Open
a World of Possibilities
by Lynn McShane -
Courses
-
Conferences
and Workshops -
Move Your
Organization From Survive to Thrive
by
Dree
Thomson-Diamond
-
Creating a Healthy Learning Environment in Your
Organization
-
RCVO On the Road Begins its Fifth
Year
-
Book Review: The Season of Hope: A
Risk Management Guide for Youth-Serving Nonprofits
-
Encouraging Learning: Investment in Your Organization's
Future
by Wendy MacDonald
As nonprofit/voluntary sector organizations
continue to play a major role in service delivery and advocacy, learning and
development are more critical issues than ever before. The voluntary sector
operates with the challenges of greater complexity, multiple accountabilities
and a diverse paid and volunteer workforce. At the same time, the sector faces
future uncertainty as the availability of a skilled and committed workforce
changes.
“In coming years, the non-profit sector will find itself
competing with both the government and the for-profit sectors for skilled
workers as the Baby Boom generation retires. This places the spotlight on the
workplace - the quality of jobs, access to training opportunities and human
resource management practices.”
- Kathryn McMullen and Grant Schellenberg, Mapping
the Non-profit Sector, Canadian Policy Research Networks: 2002
Nonprofit organizations are traditionally
seen as having fewer skilled workers than other sectors, and less ability and
fewer resources to invest in employee and volunteer development. Recent
research conducted by the Canadian Policy Research Networks (Skills and
Training in the Non-Profit Sector, by Kathryn McMullen and Grant
Schellenberg, 2003) suggests otherwise.
“Human resources - human ingenuity and
skills - are the key to success in the modern economy,” says McMullen. “This is
especially true for the human-resource-intensive non-profit sector. Employee
skills and training are a central concern.”
More than half the employees in the
non-profit sector say the overall skill requirements of their jobs, as well as
their technological complexity, have increased. It’s not surprising, then, that
non-profit employers (70%) regard increasing employee skills as a priority.
McMullen and her colleagues found that the
non-profit sector compares well with the for-profit sector where training is
concerned:
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Non-profit
employers show a higher commitment to training in terms of both classroom
instruction and financial support.
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There is a
higher rate of participation in training than in the for-profit sector by
employees with a wide range of characteristics and educational
qualifications.
-
The incidence
of training is higher for women and for workers over age 35 than in the
for-profit sector.
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The incidence
of training in non-profit organizations is especially high among women in
managerial and professional positions.
“These are all good signs,” McMullen
says. “Opportunities for training and skill development are linked to job
satisfaction, confidence on the job, higher productivity, morale and
commitment. They are essential to attracting and keeping skilled workers.”
McMullen and Schellenberg point out,
however, that information on the incidence of training is only part of the
story. They call for a more complete picture of non-profit organizational
learning to determine the quality and relevance of the training now offered.
It is also important to examine whether employees have the opportunity and
support they need to put what they learn to use.
Finally, they call for more detail on the
specialized skill needs of different sub-sectors among non-profit
organizations and employee roles and the appropriate training responses.
“As is true of other sectors of the
economy,” McMullen adds, “non-profit organizations need to continue to invest
in training and skill development as part of their business strategies if they
are to be efficient, cost-effective workplaces of choice.”
Janice Gross Stein, respected scholar and
author of the “Cult of Efficiency” describes the pressure on nonprofit
organizations to exclude all expenses that are not seen to directly serve the
client.
She notes:
“...while the private sector is
allowed to invest in people and resources to develop its core mission, the
voluntary sector is not allowed this same investment ... one of the biggest
deficits in the voluntary sector is investment in staff development.”
Gross Stein observes that ironically many
funders, donors and the public often see the most productive voluntary sector
groups as those that make no investment in development.
She believes boards, staff and volunteers
need to educate others about the value of development, research and
learning...the need for social investment. How can voluntary sector
organizations research best practices and share their learning in mutually
beneficial and practical ways? Gross Stein challenges the sector and those
who support it:
“Without investment in ourselves, we cannot lead.”
The National Learning Initiative for the
Voluntary Sector (NLIVS) has also focused on the need to escalate and focus
attention on the unique learning opportunities and needs in Canada’s voluntary
sector. The initiative brings together leaders of diverse national and local
voluntary sector organizations, and the country’s leading post-secondary
education programs which focus on nonprofit organization management and
voluntary sector leadership.
Most NLIVS participants agree that
effective learning is key to sustaining and developing the full potential of
the voluntary sector, especially during a period of major change and growth.
Two major themes have been reinforced in their discussions. More Colleges,
Universities and other adult learning organizations need to offer a range of
flexible, competency based learning opportunities from credentialed academic
programs to resource centres and outreach activities. This programming must
be developed in cooperation with local voluntary sector organizations. At the
same time, nonprofit organizations must do more to create a culture of
learning and supportive environments that encourage both formal and informal
learning.
Perhaps more important than directing
often scarce financial resources to training, is the attitude and values
reflected by the organization’s leaders. Are boards and senior managers
creative and thoughtful in leveraging the time and internal resources they do
have? How can they be more intentional about capitalizing on the remarkable
opportunities for informal experiential learning and leadership development
available in many community organizations? Many nonprofit organizations do
not recognize the learning assets, which occur naturally within their
organizations and sector. These are the same opportunities which make their
organizations attractive “training grounds” for the development of private and
public sector employees.
Transfer of learning is also a complex
and challenging process. In recent years, both research and related
educational resources about voluntary sector issues have grown extensively.
Unfortunately much of the information has not reached intended audiences, many
organizations do not have the capacity to integrate learnings quickly, and
others have not considered the need for changes in their own practice. More
effort must be made to link community based voluntary sector organizations
with clear and accessible information that they can consider in convenient
formats which respect their time and resources.
Why should voluntary sector organizations
be concerned about learning? In addition to the desire to provide high
quality service in support of their missions, voluntary sector organizations
have a unique role in stewardship of both paid and volunteer human resources.
In recent studies, nonprofit organizations identify their “human capital”,
volunteers and staff, as their most valuable asset.
Learning must continue to be a key focus
on building capacity in the voluntary sector to sustain and grow its critical
role in society. Voluntary sector organizations, policy makers, funders,
researchers, employees and volunteers all have a role in encouraging and
supporting learning for the future.
Watch for future features in
“Connections” and at www.rcvo.org about how local and national organizations
are making learning happen. If you would like to share your story, please
contact the Resource Centre for Voluntary Organizations at
robertsonl@macewan.ca
Wendy MacDonald is the Program Chair
of the Voluntary Sector Management Program at Grant MacEwan College and a
member of the Advisory Committee of the National Learning Initiative for the
Voluntary Sector. She can be contacted at
macdonaldw@macewan.ca
Top of Page
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Lee Foundation
Leaves a Legacy
Established in 1969, the Clifford E.
Lee Foundation has been devoting the past year to the planned wrap up of its
operations. Its office will be closed at the end of December. Although it
may take several more months for the corporation to be officially dissolved,
its assets have gradually been disposed of through a number of legacy grants.
In deciding on legacy grants, the
Board tried to honour its 35-year history in and commitment to particular
areas by supporting where possible both a major legacy project in each area,
and the establishment of endowments whereby certain granting streams could be
continued under other auspices. These grants include:
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the gifting
of WIN House I (the property of the Foundation from 1978 to 2002) to the
Edmonton Women's Shelter Society;
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the
construction of the Clareview Headstart facility (in partnership with the
Edmonton City Centre Church Corporation and an anonymous donor);
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a gift to
Edmonton Public Libraries to move and expand services for the disabled in
the downtown branch;
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the
endowment of the Lee Choreography Award at the Banff Centre;
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the endowment of the Community Playspace Fund, in
partnership with the Edmonton Community Foundation;
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the
endowment of a new Playwright-in-Residence Program at the University of
Alberta;
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the
endowment of the Lee Fund for the Arts, at the Edmonton Community
Foundation. The Edmonton Arts Council will manage an annual grants program
from this Fund, dedicated to artistic development and the involvement of
children in the arts;
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the
endowment of the Lee Fund for Early Childhood Development at The Muttart
Foundation, to continue the Lee Foundation's long history in the area of
child development, particularly in centre-based quality child care;
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an
endowment at University of Alberta International to support educational
programming, both on and off campus, focusing on global issues from a social
justice perspective.
Although relatively small, the
Foundation has tried to augment the impact of its financial support through
collaboration, convening, influencing, and partnership with other grantors and
stakeholders, and where possible to act as a catalyst. This is reflected over
the years in its representation on such groups as Edmonton's Funders Forum,
the Success By Six Council of Partners, the Canadian Centre for Philanthropy,
the Mayor's task Force on Investment in the Arts, and the Advisory Board of
the Resource Centre for Voluntary Organizations.
A commemorative publication telling
the story of the Foundation will be available early in the Fall of 2004. It
will attempt to place the Lee Foundation within the context of the evolution
of the voluntary sector and changing social policy.
The Foundation's files are being
archived with Edmonton's City Archives.
The Resource Centre for Voluntary Organizations thanks and recognizes the Lee
Foundation for its support over many years. We are one of many grateful
recipients.
Top of Page
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Inclusive Volunteer Programs Open
a World of Possibilities
by Lynn McShane
For the proactive volunteer manager, developing inclusive volunteer programs
is a mindset. It's a constant awareness of reducing barriers that prevent
individuals or groups from contributing to the community.
For
example, new immigrants can bring a wealth of skills and life experiences to
voluntary organizations but they have limited Canadian culture or community
experience. Many barriers can exist when attempting to reach this group. These
span a wide range and can include:
Ethnocentricity, or the assumption that one's own cultural methods are best:
managers are wise to examine their own perspectives, as well as completing
in-depth analysis throughout the organization.
Cultural attitudes: In some cultures, "volunteerism" is not a promoted
concept or is seen in a completely different light. Perception varies as widely
as "giving a helping hand" as a courtesy in the Chinese community, to a
religious requirement for Ismaili Muslims, to activities restricted to
privileged persons in Latin America, to a negative perception for some Polish
immigrants who were forced to volunteer to promote government ideology.1
Awareness: New immigrants often don't realize the need for volunteers. Or
if they do, they don't know how, or where, to get involved.
Economic: Early in settlement, the need for paid work
is much more critical for new immigrants; finding resources to pay for transit,
parking, etc. is difficult.
Language: Limited English skills
create big barriers.
Confidence: Many new immigrants are
overwhelmed when they are unable to obtain employment, and so feel their talents
and abilities are not welcomed or wanted in a volunteer setting either. And
sometimes they aren't welcomed as volunteers by various organizations.
Availability/time: Time and
availability quickly become barriers to new immigrants who work hard at jobs and
school.
Barriers are intimidating, but I believe
strategies for inclusive programs are easy to develop. Here are some suggestions
to break down barriers for new Canadians:
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Complete an
organizational review and ensure that policies adequately reflect tolerance
and freedom from harassment and discrimination.
-
Undergo
cultural sensitivity training, for yourself and for other staff and volunteers
if necessary. Work with experienced facilitators, host workshops and
discussion sessions and provide a variety of resources for continued support.
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Do your
research. Where does a match exist in the community? Whose mission statement
and values reflect that of your own organization? Networking is a powerful
tool.
-
Develop a
partnership with local associations whose goals, mission and mandate match
that of your organization.
-
Attend meetings
of immigrant associations and deliver a presentation on the spirit and
philosophy of volunteerism in the Canadian context. As a bonus, you could be
offered the chance to promote your own cause and recruit for your own program.
-
Hold an open
house. Following your presentation, invite clients of the association, along
with their friends and family, to visit your organization. Whether you're a
museum, a food-bank, an art gallery, or a distress line, the opportunity to
learn more about Canadian culture and programming is invaluable to many new
immigrants. If you have an existing volunteer program, make this experience
even more powerful by bringing in some of your senior volunteers to answer
questions, lead simple tours, and simply share their time and skills with
these people. I highly recommend holding an open house; with a little
creativity, it's an excellent learning field trip for a group such as this,
and the dividends are numerous. While not everyone will sign to volunteer,
the goodwill created, the message that goes out into the community, and the
awareness generated, is immeasurable.
-
Develop roles (of varying skill levels) tailored to this
group; offer flexible, short-term assignments, and promote them as an
opportunity to develop new language skills, meet new friends, learn more about
Canadian and Alberta heritage, gain solid resume experience, and become
immersed in a local organization.
-
Initiate
volunteer buddies. Many new immigrants are shy and lack confidence in a new
culture and community. Overcome that barrier by letting them volunteer in
pairs, and for extra support if needed, "buddy" them with one of your more
senior volunteers. This creates new friendships, allows for mentoring
opportunities for some of your youth, and lets the new Canadians blossom as
they contribute in a supported environment. It also gives them a tangible way
to succeed, which is critical for many new Canadians.
-
Create roles to
help develop English skills. While it may not be appropriate to have
volunteers with little English to handle public roles right away, think about
developing some behind-the-scenes roles that let new Canadians work on their
English, such as newsletter mail outs and material preparation bees. If this
is established in a social setting, and always with a volunteer who could
translate and assist those with limited English, I guarantee it will be
positively received.
-
Maintain
personal contact. Often new immigrants are lonely, desperate to fit in and
belong. Spending time listening and showing that you care goes a long way
towards ensuring your new recruits are comfortable and feel included.
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Provide
compensation, if possible, for transit and/or parking costs.
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Develop social
activities designed to celebrate cultural differences. A potluck lunch, where
everyone can show off their favorite dishes in a relaxed setting is an
excellent way to promote learning and sharing among a variety of cultures.
What's more fun than Thai, Chinese, Vietnamese, Italian, Polish, Danish,
Dutch, German and Japanese thrown together with good old Alberta Beef?
-
Be sure to
invite their volunteer participation - don't forget to ask – and keep asking!
It takes hard work and initiative to create
an acceptance of diversity and develop a proactive recruitment partnership in
your program, but it will pay big dividends. As Steve McCurley writes
“…recruitment…translate(s) this acceptance of diversity to the community, thus
making it more likely that others will be attracted to the agency now that they
can see that it truly welcomes their involvement in a meaningful way.”2
We've been successful in spreading the word
about our volunteer program at the Glenbow Museum, and receive frequent calls
from new immigrants who wish to volunteer. I believe it's a direct result of
community outreach showing our acceptance of diversity and willingness to make
our program inclusive – and we're much richer because of it.
1
Skinner, Lillias et al. The Canadian World of Volunteer Management: A Practical
Guide to Cultural Diversity in Volunteer Management. Association of Directors of
Volunteer Resources, 1995.
2
McCurley, Steve and Lynch, Rick. Volunteer Management: Mobilizing All the
Resources of the Community. Heritage Arts. June 1996.
Lynn McShane
is the Managing Administrator of Volunteer Programs at the Glenbow Museum in
Calgary. She can be reached at
lmcshane@glenbow.org
Top of Page
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Courses
Voluntary
Sector Management Program
2003-2004
Voluntary Sector Learning Opportunities at Grant MacEwan College
New Fund
Development Courses!
This fall the Voluntary Sector Management
Program launched new Fund Development courses. The courses have been designed
with contemporary information and are offered in manageable time blocks
allowing for flexible learning. For the busy person, time slots of two days
or several evenings are now offered. It is not necessary to be enrolled as a
full-time program student to take advantage of these courses. They are also
available through distance delivery.
Sign up for courses of your interest.
For more information and to receive the
program catalogue, contact:
Pat Sonnenberg at 780-497-5268
e-mail:
sonnenbergp@macewan.ca
www.business.macewan.ca/vsm
Applied
Marketing and Communications in Fund Development
Applies marketing principles to
charitable fundraising strategies and includes the exchange relationship
between donors and the organization, development of a marketing plan, creating
effective marketing communications and public relation strategies, and
implementing the marketing process.
Classroom: VSFD 140 (740)
Tues., Jan. 6, 13, 20, 27, 2004
6 - 9 pm, $182 (includes materials), 1
credit
Strategic
Management of Fund Development Campaigns
In this course, students will learn how
to plan, develop, manage and evaluate effective fund development campaigns.
Emphasis will be placed on analysis of successful campaigns and application of
implementation strategies.
Classroom: VSFD 141 (740)
Thurs., Jan. 8, 15, 22, 29, 2004,
8 am - 4 pm, $365 (includes materials), 2
credits
Fund
Development Approaches II: Annual Giving Strategies
Annual giving strategies related to
charitable fundraising will be introduced with emphasis on direct mail,
telemarketing, gaming, and entrepreneurial ventures.
Classroom: VSFD 143 (740)
Tues., Feb. 10, 17, 24, Mar. 2, 2004, 6 -
9 pm, $182 (includes materials), 1 credit
Developing Fundraising
Volunteers
Develop volunteers as partners and
resources in fundraising. Volunteer motivation, recruitment, support, and
retention will be examined. Emphasizes volunteer fundraising roles, including
leadership and teams.
Classroom: VSFD 144 (740)
Thurs., Feb. 12 & 19, 2004
8 am - 4 pm, $182 (includes materials), 1
credit
Fund
Development Approaches IV: Planned Giving and Major Gifts
Major gift solicitation and planned
giving are introduced as approaches to fund development. Organizational
readiness, related research, techniques, and implementation strategies are
discussed.
Classroom: VSFD 148 (740)
Thurs., Mar. 4, 11, 18 & 25, 2004
8 am - 4 pm, $365 (includes materials), 2
credits
Working With
Not-for-Profit Boards and Committees
Work effectively within a board governed,
nonprofit organization. Consider the roles and relationships between board,
staff, service volunteers, and committees. Board functions and
responsibilities, methods of organizing board work, policy development, and
board-member recruitment will be discussed.
Classroom: VSMT 116 (740)
Tues., Mar. 9, 16, 23, 30, 2004
6 - 9 pm, $182, 1 credit
Top of Page
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Conferences
and Workshops
Ensuring an Effective Paid
Workforce for Your Nonprofit Organization
Edmonton, January 27, 2004
9 a.m. - noon
St. Albert, TBA
Red Deer, TBA
Calgary, TBA
Lethbridge, TBA
(All
workshops are 3 hours in length)
Join board members and senior staff of
voluntary sector organizations to examine critical issues in workforce
development and retention in the future.
Boards of Directors are the employers of
their organization’s paid staff. As competition grows for talent, they want to
be sure that their organizations are able to attract, support and keep competent
and committed workers now and into the future.
While it is true that employees in the
voluntary sector are strongly motivated by the mission of their organization,
they also care about job quality, pay and benefits, working conditions and terms
of employment.
What is the quality of jobs in your
organization? Do you have the policies, procedures, resources, and practices in
place to ensure that you have the best possible staff to achieve your
organization’s mission and objectives?
There is no fee to participate, however,
pre-registration is required. For information call: 780-497-5616 or visit
www.rcvo.org
Sponsored by: Grant MacEwan College
(Voluntary Sector Management Program and the Resource Centre for Voluntary
Organizations), and the Wild Rose Foundation in cooperation with HRVS: Human
Resources in the Voluntary Sector (a project of Community Foundations Canada,
United Way).
Building
Human Resource Capacity in Your Nonprofit Organization
Two-Day
Workshop
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Are you an
executive director or board volunteer in a small to medium-sized nonprofit
organization?
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Are you facing
human resource challenges and issues related to paid staff?
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Are you looking
for easily accessible human resource tools and best practices?
Building Human Resource Capacity is a
two-day workshop designed to strengthen and enhance the capacity of your
organization with a focus on paid employees.
The skill needs of the voluntary sector
have been changing as a result of the shifting economic and political
environment. Strong human resource practices are essential to attracting and
retaining employees to achieve your organization’s mission and priorities.
If you want information and tools for:
-
developing human
resource policies;
-
recruiting and
hiring the right people for the right jobs;
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training and
development opportunities for employees;
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effective
management practices
Then you won’t want to miss this opportunity!
There is no fee for this workshop, however,
pre-registration is required. Watch for February workshop dates in Red Deer and
Edmonton. For more information call: Resource Centre for Voluntary
Organizations, 780-497-5616.
This training is supported by the Wild
Rose Foundation and Human Resources in the Voluntary Sector (HRVS).
Government
Relations
A Course in
the Public Relations Program at Grant MacEwan College
Tues.
evenings, Jan. 13 - Apr. 20, 2004, 6 - 9 pm, Room 5-207, City Centre Campus
Explore the many roles in the public policy
development process and learn the “do’s and don’ts” in forging strategic
relationships with government from Jim Rivait, an experienced government
relations practitioner, who is currently VP (Prairies, NWT & Nunavut) for the
Insurance Bureau of Canada. Jim will call on his experience working in
government as both bureaucratic and political staff, as well as his experience
in advancing some major policy initiatives in the private sector.
Cost: $477 plus $15 material fees
This is a three-credit course in the
Public Relations Career Diploma Program. To register, call
780-497-5000 and ask for PREL 235 (550)
or in person at the Registrar’s Office at City Centre Campus, Visa and
Mastercard accepted.
For more information, contact Maureen
Wagner at wagnerm@macewan.ca
Alberta
Fundraising Conference 2004
Inspiring Philanthropy: Strategies to Build, Invest and Connect
February 7 to 10, 2004
Capri Centre, Red Deer, Alberta
(Hosted by AAFRE, AFP Calgary, and
AFP Edmonton)
Energize your thoughts and ideas into
action! Take your organization to the next level by attending the 2004 Alberta
Fundraising Conference.
With 36 inspiring sessions to choose
from in three tracks - Inspiring Philanthropy, Professional Development, and
Fundraising Techniques - the 2004 Conference offers something for every
fundraising professional from the very beginner to the seasoned professional.
An addition to this year’s conference is
the Pre-Conference Fundraising Workshop for those new to development. This
one-day overview from some of Alberta’s leading fundraising professionals costs
only $75 and offers an excellent opportunity for newcomers to fundraising to
increase their knowledge in this exciting field. The registration flyer is
included with the newsletter.
Some of the highlights of the Alberta
Fundraising Conference include:
-
Great central
location: Capri Centre, Red Deer
-
Pre-Conference Fundraising Primer
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More sessions
than every before
-
Something for
every level of experience
-
Entertaining
Plenaries including a new format debate on Monday night
-
Great
Exhibitors/Sponsors’ tradeshow in the coffee break/meals area
-
Great
entertainment - good food, good conversation and great culture
The Pre-Conference is sponsored by
the Voluntary Sector Management Program at Grant MacEwan College with support
from TransCanada.
Board
Leadership 2004
Sat. & Sun., Mar. 13 & 14, 2004
City Centre Campus, Grant MacEwan
College, Edmonton, AB
Join board members from Alberta’s
nonprofit/voluntary sector organizations to share experiences to discuss
challenges, celebrate successes and develop additional skills to support their
board roles.
Explore emerging and current issues for
all boards, as well as considering the unique issues faced by boards of “all
volunteer” groups and those specific to boards who govern staffed nonprofit
organizations.
Consider topics including planning
processes, organizational teamwork, recruitment and retention of effective
boards, risk management, and governance issues.
For more information and to receive
detailed conference program go to www.rcvo.org, or call 780-497-5616.
Sponsored by: Grant MacEwan College,
(Voluntary Sector Management Program, Resource Centre for Voluntary
Organizations) in cooperation with Alberta Community Development and with
support from TransCanada.
The “SO WHAT?” Series:
Linking
Research and Practice in the Voluntary Sector
Be sure to watch this spring for the launch
of our new "So What?" series of half day presentations and facilitated
discussions. This exciting new series will help you absorb the practical
results and implications of the latest and most important Canadian applied
research that impacts the voluntary sector.
The intent of this series is to assist you
to easily digest the results and practical tips emerging from important applied
research in the nonprofit sector. For example, we anticipate that the series
will present research results and suggestions that will help you meet the
significant challenges posed by the looming 'baby boomer retirement wave'.
Questions such as what this may mean in your human resource area and what this
may mean for the future of volunteerism in various sectors and populations will
be examined. The issues of motivation and engagement of both your paid staff
and your pool of volunteers will be explored.
So, watch for more on "So What?" in the
early spring. You won't want to miss any of it!
For further information contact Colleen
Mead, Resource Centre for Voluntary Organizations, Information and Referral
Consultant at 780-497-5616 or
meadc@macewan.ca.
The “So What” Series is made possible
through the support of TransCanada.
Top of Page
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Move
Your Organization From Survive to Thrive
by Dree
Thomson-Diamond
So how do you take $1 and
make it $3? How do you get past the nagging issues of bank balances that do
not allow for a rainy day or growth? And, how do you move a good cause and a
good team forward when everyone is already fully tasked to capacity?
What many organizations are
seeking is change from a survival position, positive change that is effective
and ongoing. Moving from survive to thrive isn’t about miracles and instant
solutions, rather it is a series of steps that offer a reprieve from an often
all too repetitive and familiar situation.
But where do
you begin, what do you need to consider, how do you create the time, energy and
resources necessary to enact change? While there are many different opinions on
how to approach this situation, a logical progression of steps that add value
both in the short and long term are important. The first, and perhaps most
important move is to be able to answer the following:
Know your organization
-
What is the corporate culture – the personality of your
organization?
-
What are the written and unwritten values and rules that
govern and set the standards for acceptable behaviour both within and outside
of the organization?
-
Is your organization healthy or dysfunctional – what type of
environment do the written and unwritten values and rules create?
-
Who sets these values and rules?
-
Who influences them?
-
Where are you positioned in relation to these players?
-
How are the written and unwritten values and rules conveyed both
internally and externally?
Know your community
-
Donor types – who is it that you are working with, prospecting
and cultivating? Do their values influence the organization and thus the
climate in which you and your team work?
-
Like organizations – who else is providing your organization’s
services? Does their existence and how they operate affect your
organization’s climate and ability to differentiate and thus the climate in
which you and your team work?
-
Political climate – Federal, Provincial,
Municipal – as funders, as influencers on funders, as catalysts for group
action. What impact does the political climate have on your organization and
thus on the work of you and your team?
Take action
Step 1: You need to know where
your organization is at right now. What business are you in? Is your business
growing, or are you slowly going out of business? What are your organizational
values? What are you currently doing to raise funds? These and many other
questions form the basis of an Organizational Audit.
Step 2: You need to identify what
it is that needs to be changed? Sometimes this is a very difficult question to
answer and expert help is needed. What may appear to be an obvious challenge
may be a symptom of an organizational problem in another area.
Step 3: How do you find the funds
to support you during a time of change? Not only how do you find these, but who
is going to find these funds is important.
Step 4: Do you need expert advice
and assistance in this process? Do you need specific expertise, a coach,
someone who has been through the process before to assist you in this transition
and change?
Step 5: How do you find expert
advice and assistance and how do we know what to look for, what makes for an
expert?
Over the next several RCVO newsletters, the
questions above will be addressed in detail. In addition, should you have a
question that you would like addressed that fits with the theme of moving your
organization from Survive to Thrive, please share it with me. I will do my best
to incorporate your questions into subsequent articles.
Dree
Thomson-Diamond is a Certified Fund Raising Executive specializing in
organization growth through effective, experienced and creative fund
development, management and communications counsel. Please direct your comments
and questions to her directly at
dree.thomson@telusplanet.net or by phone: 780-438-1093.
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Creating a Healthy Learning Environment in Your
Organization
A positive environment for learning is always critical
for success, whether it is in a classroom or your organization. The learning
environment provided by an organization is a function of the organizational
culture. Organizational culture means the values, attitudes and beliefs
reflected in the mission and goals, and practices of the organization.
The Board of Directors and senior
staff of your organization set the tone for the organization’s culture. Do
their decisions and actions view learning as a positive way to improve
individual performance and the performance of the organization? Are these
positive outlooks reflected in the value statements, policies, and structures
that guide the operation of the organization? Do they include both paid and
volunteer team members? Are the beliefs supported by appropriate resources
and support?
Here are some ways organizations, that
value learning, provide a supporting learning environment:
Recognize that Learning is Part
of Everything the Organization Does
Opportunities to learn happen all the
time. Organizational cultures that support learning recognize learning as an
ongoing process, not an event. A new piece of legislation may be used as a
learning tool for all staff. A proposed special event may become a learning
opportunity for an employee or volunteer who has expressed an interest in
event management.
Support the Expectation of
Learning with Financial Resources for Learning
An organization shows that it values
learning by including employee and volunteer (including
the Board) training and development in the annual budgeting and planning
process. Items included in the annual budget reflect the priorities of the
organization.
Encourage Learning of All Levels
Opportunities to learn are made
available for everyone in the organization from the Board of Directors to the
most junior staff. Senior leaders model and discuss their own learning
initiatives. They are seen as lifelong learners.
Recognize that Mistakes are
Learning Opportunities
One way an organization shows that it
values learning is in its approach to mistakes.
“Failure is critical to the learning
process and must be considered in the context of the individual’s role,
potential, and future success. When we fail, we might react in one of three
ways: learn from the mistake, continue to fail, become reluctant to try
again. In today’s workplace environment, leaders must develop a culture that
removes the punishing effects of failure to help people to take risks, be
creative, and to grow.” Laurie Hillis
It is important to encourage people to
learn from mistakes rather than being afraid to admit their mistakes for fear
of disciplinary action.
Have a Policy on
Employee/Volunteer Training and Development
A policy on employee training and
development shows that the organization values learning. Professional
development policies usually include guidance on:
}
how often employees or volunteers are expected to take formal training;
}
the types of development programs that are acceptable;
}
when and how individuals will be reimbursed for off-the-job programs.
Provide
Time for Learning
Time for learning in the workplace is
important for the success of an employee or volunteer development program.
This means giving people time, support and resources to learn without the
interruptions of every-day activity.
Allow for Practice of New Skills
On-the-Job
Learning does not end when the
activity is over. Opportunities to use the knowledge and skills learned
on-the-job will ensure that people retain what they have learned.
Development is a shared responsibility
of the organization and the individual volunteer or employee. The
responsibility of organizational leaders is to provide the right resources and
an environment that supports the growth and development needs of the
individual employee.
For employee/volunteer development to
be successful, leaders should:
}
Develop a good understanding of the knowledge, skills, and abilities that the
organization needs now and will need in the future. What are the long-term
goals of the organization and what are the implications of these goals for
employee/volunteer development? Share this knowledge.
}
Provide an account and well-crafted role description – it is the foundation
upon which volunteer/employee training and development activities are built.
}
Actively support training required by employees and volunteers to meet the
basic competencies for the role.
}
Look for learning opportunities in every-day activity. Was there an incident
with a client that everyone could learn from? Is there a new research report
with implications for the organization?
}
Explain the development process and encourage individuals to develop
individual development plans.
}
Support staff and volunteers when they identify learning activities that make
them an asset to your organization both now and in the future.
Adapted from: “Employee
Development” module by Pat Harvey developed for the HRVS Good HR Tool Kit
of the Human Resources in the Voluntary Sector project, http://www.hrvs.ca
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RCVO On the Road Begins its Fifth Year
The Resource Centre for Voluntary
Organizations has just completed its fourth year of RCVO On the Road.
It was conceived as an opportunity to expose the communities of rural Alberta
to our many print resources. The success of this project has far exceeded our
expectations and many requests have come from other urban centres within the
province in addition to rural centres.
The plan for our Spring trips are in
place. Watch for details of RCVO On the Road programs on our website (www.rcvo.org)
in the following communities: Red Deer at the Alberta Fundraising
Conference, Castor in partnership with Paintearth Adult Learning,
High River in partnership with FCSS High River, Forestburg as part
of the ATCO Symposium, Millet & Wetaskiwin in partnership with
Volunteer Week, Edmonton at the Victim Services training, Athabasca
with the Association of Community Adult Learning, and finally at
Vitalize in the Shaw Conference Centre.
If your community is interested in
hosting RCVO On the Road, contact Laura Berezan toll free in Alberta at
1-877-897-5616 or e-mail
berezanl@macewan.ca
Learning
Opportunities at the RCVO
There are many opportunities to expand
your knowledge through the services of the Resource Centre for Voluntary
Organizations. We invite you to take advantage of these services, some of
which may be new to you.
Phone us – for quick answers or
brief consultations (780-497-5616 or toll free in Alberta at 1-877-897-5616).
E-mail:
berezanl@macewan.ca
meadc@macewan.ca
robertsonl@macewan.ca
Fax us your questions 780-497-5634.
Order books – for a complete listing of titles visit
www.rcvo.org or call us.
Spend time in the resource centre – where there are
a wide variety of short articles organized into easily accessed subject
files. For in-depth research there are books and applied research materials.
Book time at the RCVO to meet with staff and/or
colleagues for cost-free professional development. Contact us for ideas for
your training agenda.
Book time on our computer and visit databases of
funding sources. RCVO has access to the Canadian Centre for Philanthropy’s
Guide to Foundations and Grants Online and Prospect Research Online.
Visit our website - new information is frequently
added.
Explore the interesting links on our site.
Attend one of our workshops – these events are
listed in our newsletter and on our website.
Access the Grant MacEwan College’s library
collection relating to the voluntary sector. Use The Alberta Library card
(TAL) or contact us for access.
Attend an RCVO on the Road in your
neighbourhood – for a schedule e-mail Laura at berezanl@macewan.ca.
Our staff looks forward to meeting you
and will be happy to help you with your questions.
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Book Review
The Season of Hope: A
Risk Management Guide for Youth-Serving Nonprofits
by John C.
Patterson and Barbara B. Oliver
The
Season of Hope addresses an array of questions
from youth-serving organizations about protecting children in a nonprofit’s
charge from harm, whether they are program participants, employees or
volunteers.
Learn which risks are inherent in your
program due to the developmental stage (infancy through adolescence) of the
participants. Build your own plan from examples of risk management strategies
for violence, health, injuries and accidents, and Internet access. Its broad
focus approach speaks to youth development professionals, executive directors,
board members, directors of volunteers and human resource managers. Adults in
general can no longer ensure the safety of young people as they grow and
develop, but they can mitigate the risks inherent in their youth-serving
programs with help from The Season of Hope.
To borrow this book from Grant
MacEwan’s Learning Resources Centre, contact Michelle Bezenar, Interlibrary
Loans, phone 780-497-5857,
Fax:
780-497-4566
E-mail:
bezenarm@macewan.ca
RCVO
CONNECTIONS
Published 4 times/year free of charge. To receive this newsletter, contact:
Lynda Robertson, Editor
5-132, 10700 – 104 Avenue
Edmonton, Alberta T5J 4S2
Phone 780-497-5617 or toll free in Alberta at
1-877-897-5616.
Fax 780-497-5634.
E-mail: RobertsonL@macewan.ca
RCVO
Contributors
Wendy MacDonald
Lynn McShane
Dree Thomson-Diamond
Editor: Lynda Robertson
Production: Wendy Kuzio
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